Hilly Fields Midsummer Fayre 2017
Saturday 24 June 2017 (from 12pm – 5pm)
on Hilly Fields, Brockley, London SE4 1QA
Our hugely popular summer event on the fabulous wide-open space of Hilly Fields is back!!
As always there will be a wide range of delicious hot and cold foods, refreshing ales, singing and dancing, charity displays, competitions, a birds-of-prey display, fun fair, Brockley’s best bric-a-brac market by a country mile, and much, much more.
See below for details of how to apply run a stall, and for more information on how to get involved with the volunteering at the event. There’s still time, and we need as much help as we can get!
We’re still finalising the programme for this year’s event, but you can browse last year’s programme here, to get a good idea of what will be happening on the day…
There are many ways to get involved:
Run a Stall
Why not join dozens of others and run one of the many stalls that give the Fayre its unique atmosphere? Please use this application form for a general non-catering stall (bric-a-brac, art and craft, community groups etc). The PDF version is suited for printing out and returning by post; the Word version can be completed and returned by email. (For Catering Stall applications, please see section below).
Full instructions can be downloaded here.
Applications must be received and paid for no later than Friday 16th June 2017.
Advertising, Prizes and Sponsorship
The Midsummer Fayre is the biggest annual community event in the area, attracting over 5,000 people. Its purpose is to strengthen the local community and to raise funds for Brockley Society’s charitable objectives. Local businesses can benefit by supporting the Fayre, and there are three main ways to be involved – each of which provides an excellent opportunity to promote your business to the local community.
1) Advertise in the Fayre Programme. This will be distributed free to around 8000 homes in the area, during the fortnight leading up to the event. See last year’s programme here.
2) Donate a prize. Your business can donate a prize which directly promotes your services. Prizes (to be drawn and announced on the day) will be listed and each business thanked individually on the back of the programme.
3) Become a Headline Sponsor of the Fayre. Your business will be listed as a Headline Sponsor on the front cover of the Fayre programme, you will receive a full page advert in the programme, and on the day your business will be thanked over the PA system as a major sponsor. Find out more about this great opportunity to reach thousands of locals; download the the Sponsorship Information Sheet here.
Please note that in order to have enough time to print and distribute the programmes before the event, the deadline for artwork and payment is Monday 16th May.
Please contact us directly if you need to discuss extending this deadline.
Completed forms (along with cheque or payment details, and any relevant associated files / documents) should be sent to: Brockley Society, PO Box 63473, London SE4 9AZ
Please send digital files and any queries to:
THE DEADLINE FOR SPONSORSHIP BIDS IS TUESDAY 2ND MAY 2017.
THE DEADLINE FOR ARTWORK AND PAYMENT IS MONDAY 16TH MAY 2017.
The application form (with information) is available to download here.
NB: this application MUST be completed and returned by post, along with payment by cheque, and the copies of the relevant associated documents.
Completed forms should be sent to: Brockley Society, PO Box 63473, London SE4 9AZ
The deadline is Friday 26th May 2017.
The Fayre has been running for 42 years, and is one of the most exciting events in Brockley. Preparations for this popular, entirely community-run event begin in April. There are a wide range of volunteering roles, meaning there’s something for everyone! Everyone involved really enjoys it, and we very much hope that you will join in and help make the event the huge success it always is.
Teams take charge of specific aspects of the organisation, each with a Team Captain. The teams are listed below, with dates. Some teams operate beforehand, others only on the day. We will update the list with details of the numbers required during the coming weeks.
To register your interest in helping out, or to find out more, please contact:
Central Coordinator: Role: using the project plan, liaise with all team captains and oversee all arrangements. Dates: April-June.
Central booking: booking infrastructure. Dates: April- June.
Administrator: Role: checking safety certificates etc. Dates: May-June.
Supplies manager: Role: Preparing supplies for all teams. Dates: June.
Treasurer: Role: oversee the finances. Dates: throughout.
Stall bookings: Role: receive bookings by email and post; record and manage online. Dates: mid April-June.
Entertainments: Role: arrange arena events. Dates: April- June.
Attractions: Role: book fields events and collect certificates, fayre map. Dates: April-June.
Raffle: Role: Assemble prizes and sell tickets on the day. Dates: May-June.
Competitions: Role: oversee children’s cake decorating, art, vegetable modelling and photography competitions. and photography for adults. Dates: April-June. (NB: We need a campaign for entries beforehand. Take-up so far has been low; we won’t run the competitions unless we can put together a team to drum up plenty of entries)
Design and print: Role: design poster, flyer and programme cover. Dates: April. Website: Role: keep information up to date. Dates: April- June. )
Promotion: Role: press releases, etc. Dates: April-May – 1 Distribution: flyers to schools, shops etc. Dates: May.
Sponsors and Adverts: Role: approach sponsors, advertisers, prize-givers; collect payments. Dates: April-May.
Design: Role: lay out 28-page A5 programme. Dates: May.
Distribution: Role: arrange widespread distribution (6,000 print run, distributed FREE). Dates: June.
Advance: Role: banners round park, assemble all set-up materials, lines on field. Dates: week before.
On the day: Role: Arena, hazard tape, main structures, gazebos, signs, etc. Dates: On day.
On the day: Role: Dismantle gazebos, signs, equipment etc; return all to supplies manager. Dates: On day.
Litter collection: Role: arrange bin delivery/collection, ongoing litter collection, litter clear-up at end. Dates: June and on day.
Stewards: Role: Identify team beforehand and arrange rota. Ensure large attractions in place, check stall-holder bookings as they arrive, direct on to field and to parking. Ongoing check during day (2 people). Ensure orderly vehicle departure. Dates: week before and on day.
Caterers: Role: receive applications, select and check certificates. Dates: April.
Tea & Cake stall: Role: identify team beforehand and arrange rota, assemble supplies, set up and clear up. Dates: week before and on day.
BBQ: Role: Order food & charcoal, set up and clear up. Dates: week before and on day.